The Space Society of Auraria
Astronomy, Physics, and all the Rest
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Associated Students of UCD
Constitution of the Space Society of Auraria
Fall 2008 - Summer 2009
 
     
Article I: Name of Organization
  Section 1:
    The name of this organization shall be the Space Society of Auraria (SSA).
     
Article II: Purpose of Organization
  Section 1:
  The general purpose of SSA will be to create a community of interested students of science.
   
  1. To serve as a forum for the development of students’ knowledge and interest in astronomy and physics as well as other related sciences.
  2. To promote the growth of interest in astronomical events, astrophysics, general physical concepts, as well as telescopes and stargazing and science in general.
  3. To serve the college by organizing events on and off campus in which students can participate and learn about astronomy and related sciences.
  4. To foster the continued interest in astronomy, physics, and astronomical events.
  5. To create a community joining the different colleges of Auraria Campus.
     
     
Article III: Qualifications for Membership
  Section 1:
  To be a member of SSA one must be interested in astronomical and/or physical sciences.
   
  1. If attending a college, students must maintain a GPA of 2.0 or higher.
  2. Members must have the intention of attending at least one meeting or event per semester.
  3. No fees are required but donations are welcome and encouraged.
     
     
Article IV: Administrative Structure of Organization
  Section 1:
    Founding Officers
   
  1. UCD President Anne Andrew
  2. UCD Treasurer Russell Deitrick
  3. UCD Vice President Aaron Ferona
  4. UCD Secretary Timothy Hatchett
  5. UCD Faculty Advisor Dr. Alberto Sadun
  6. MSCD President Stephanie Pahl
  7. MSCD Vice President Tom Payetta
  8. MSCD Faculty Advisor Dr. Kamran Sahami
     
  Section 2:
  Term of Office: First day of spring semester to the last day before the following spring semester.
   
  1. Elections held during the summer semester with final vote count the last week of July.
     
  Section 3:
    Officer Qualifications:
   
  1. Non Discrimination Clause “Discrimination on the basis of race, gender, creed, color, national origin, age, disability, or sexual orientation, by any individual or unit of this organization is prohibited. A cause of action is created under this article for any individual who feels that he/she has been discriminated against in violation of this section”.
  2. At least two officers must be students of UCD with a GPA of 2.0 or higher.
  3. Must be in good standing with the students college.
  4. Must have been an active member of the organization for at least one semester.
     
  Section 4:
    Officer Duties
   
  1. President
       
  • Update and maintain current and accurate information to the ASCUD Student Government.
  • Preside over all meetings.
  • Appoint committees.
  • Keep club website updated: www.ThinkerResources.com/space_society_auraria.html
  • Approve any and all organized events.
  • Be awesome!
      2. Treasurer
       
  • Update and maintain current and accurate account information with the ASCUD Student Government Office.
  • Work in conjunction with the ASCUD Finance Board in all financial matters concerning the organization.
  • Keep track of all the finances and expenses of SSA.
      3. Vice President
       
  • Fill in when the President is unable to attend a meeting.
  • Take minutes when the Secretary is unable to attend a meeting.
      4. Secretary
       
  • Take minutes of all meetings.
  • Email minutes to president to be posted on the website.
     
     
Article V: Faculty Advisor
  Section 1:
    Role of the Advisor
   
  1. The advisor will be knowledgeable about astronomy and upcoming astronomical events and will support the club with this knowledge and the wisdom of his/her position.
     
  Section 2:
    Qualifications of the Advisor
   
  1. A minimum of one advisor must be a teacher of physics and/or astronomy at UCD.
  2. All other advisors must be teachers of physics and/or astronomy.
     
  Section 3:
    General Duties
   
  1. Attend at least one club meeting or event per year.
  2. Assist and advise club officers in the organization of events.
  3. Continue advisorship for a minimum of one officer term.
     
     
Article VI: Officer Appointments
  Section 1:
    Candidates
   
  1. Candidates will be nominated by a member or by volunteering for a position.
  2. Posting of new candidates will be in May of the current term.
     
  Section 2:
    Voting
   
  1. Voting will be held through anonymous paper ballets available by email or download off of SSA’s website. 
  2. Ballets will be received through mail or drop-off to the SSA campus box.
  3. Voting period from the first week of May to the last week of July.
  4. Results will be posted in the first week of August.
  5. Officers will be appointed by the majority vote.
  6. New terms begin the first day of spring semester.
     
  Section 3:
    Removal of an Officer
   
  1. A petition of at least 51% of the society members must be presented to start the removal process. 
  2. The remaining officers will organize a meeting to vote the officer out by a majority vote; a replacement must be nominated by the end of this meeting.
  3. Voluntary removal of an officer may occur due to graduation or transfer.
  4. A voluntarily removed officer may nominate a replacement for the remainder of their term. 
  5. Ultimately a replacement officer will be decided by a majority vote by the remaining officers.
     
     
Article VII: Meetings
  Section 1:
    Weekly Meetings
   
  1. Weekly meetings will be held once per week by at least two officers, or one officer and the faculty advisor.
  2. Weekly meetings will be held to keep up to date on astronomical events and the situation of the SSA.
  3. Weekly meetings may be held through email or in NC 3610.
  4. Weekly meeting minutes will be emailed to all officers and faculty advisors.
   
  Section 2:
    Special Meetings
   
  1. The president, treasurer and faculty advisor each have authority to call special meetings where all officers are requested to attend.
     
  Section 3:
    Quorum
   
  1. Two officers or one officer and the faculty advisor, as well as 10% of the society’s members.
     
  Section 4:
    Member Meetings and Events
   
  1. A minimum of one astronomical viewing event each spring and fall semester.
  2. A minimum of one meet and greet event each spring semester.
  3. A minimum of one educational gathering event per semester.
     
     
Article VIII: Finances
  Section 1:
    Member Dues
   
  1. There will be no fees required of students.
     
  Section 2:
    Possible Fund Raisers
   
  1. Bake sale with pastries shaped like astronomical objects and rocket ships. 
  2. Used book sales.
  3. Donation box.
Article IX: Amendments
  Section 1:
    Procedure for Amending the Constitution
   
  1. Amendments can be presented by any member of the society. 
  2. Amendments will be presented during full member meetings and voting will follow (majority rules).
     
     
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